Who It’s For:
The Accounting module is primarily for Brokerage Admins and Super Admins to manage company-level financial setup. It also includes features for Agents to receive commissions, pay subscription fees, and handle invoices securely within My Broker Cloud.

Video Walkthrough

What it Does

The Accounting module manages all financial activity within My Broker Cloud, including:

• Paying brokerage subscription fees.
• Sending and receiving agent commissions.
• Generating and managing invoices and bills.
• Recording and tracking deposits and expenses.
• Setting up connected payment methods for ACH and other transactions.

It provides a single, integrated system to handle brokerage and agent financial workflows.

Where to Access

Navigate to Left Menu → Accounting or search for Accounting in the left-side menu.
You’ll find several related subsections within the Accounting module, including:

1. Company Information
2. Accounting Setup
3. Payouts
4. Payment Methods
5. Accounting Records
6. Agent Financial Settings

Accounting Overview

Company Information

This section contains your brokerage’s payment and payout setup.

• Define the company name, tax information, and address.
• Configure the bank account for receiving subscription payments and sending commission payouts.
• Establish payout schedules and preferred payment methods.

Accounting Setup

Here, the brokerage configures how the accounting system functions across the platform.

• Set up account types and assign purposes (e.g., Deposits, Expenses, Bills).
• Define Subscription Accounts for agents to pay recurring brokerage fees.
• Configure Processing Fee Rules for payments made through the system.
• Manage payment categories that map to your accounting records.

Payouts

• Control how and when agents receive commission payments.
• Connect the brokerage’s verified payout account.
• Set payout frequency or initiate manual payments.
• Ensure all payouts comply with brokerage rules and financial reporting.

Payment Methods

This section manages how both brokerages and agents pay and receive funds.

• Add or verify bank accounts for ACH transfers.
• Manage connected payment methods for company-level transactions.
• Ensure all accounts remain verified to avoid payment interruptions.

Tip: Users will receive reminder prompts if their payment setup is incomplete.

Accounting Records

This is the brokerage’s financial ledger within My Broker Cloud.
It displays:

• Invoices (issued or received)
• Bills and Expenses
• Deposits and Payments
• Transaction History with filters by date, type, or user

Admins can view and reconcile transactions as part of ongoing financial management.

Agent Financial Section

Each agent has an individual Financial Settings area:

• Used to connect a payout account (for commissions) and a payment method (for subscriptions).
• Agents can view their own invoices, bills, and payment history.
• This ensures agents and brokerages operate within a unified accounting workflow.

FAQ

Q: Who is responsible for setting up the Accounting module?
A: Admins and Super Admins configure the brokerage’s accounting setup. Agents only complete their individual financial connection and payment methods.

Q: What happens if payment methods are not set up?
A: Reminder notifications appear prompting users to connect required accounts before payments or subscriptions can be processed.

Q: Can the system handle both invoices and payouts?
A: Yes. The Accounting module supports sending and receiving invoices, paying commissions, and managing subscription payments.

Q: Are processing fees automatically applied?
A: Yes. You can configure processing fee settings under Accounting Setup → Payment Settings.

Q: Can agents view office-level financial data?
A: No. Agents only see their personal financial records and payout history. Brokerage-level accounting data is restricted to Admins.